Case study
HR reporting and reminders
Scheduled leave reports, approval reminders and employee-change notifications from the HR system, delivered in chat and email.
Read the full case studyHR automation
HR automation for reports, reminders and employee updates
Aigentcy builds HR automation that takes repeated admin off your HR team. Leave reports, approval reminders and employee-change notices run on a schedule from your HR system and arrive in the chat and email tools your team already uses. Managers still approve, and HR reviews before acting.
- Reports prepared on a schedule
- Managers reminded about pending approvals
- IT told about relevant employee changes
The HR admin that repeats every week
HR teams prepare the same reports every month, chase managers about leave approvals and email employee updates to IT one at a time. Each task is small. Together they take hours that should go to people work.
HR automation we build
We connect your HR system to the channels your team already uses.
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Approval reminders
Send managers their pending leave approvals, scoped to a seven-day window, so requests do not sit unanswered.
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Monthly leave reporting
Prepare the monthly leave report for HR, ready to review instead of rebuilt from exports.
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Carryover and absence checks
Run carryover reminders, absence-pattern flags and zero-hour reports on schedule, so issues are raised early.
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Employee-change notices
Notify IT of non-confidential employee-profile changes, such as starters, leavers and role moves.
Designed with an HR team
We mapped these scheduled tasks with Rachel Tabone Hall, Head of HR at Multiple Group, and connected the HR system to the channels her team already used. Reports and reminders now run on a schedule.
Managers still approve leave, and the HR team reviews the information before acting on it.
Employee data stays scoped
Each workflow reads only the data it needs. Confidential fields stay out of notifications, and we document the data flows for your review.
How a project runs
Aigentcy is AI-native. We build with AI every day, so we know where it saves time and where a simple rule works better. Every engagement is scoped with clear KPIs.
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Map the process
We map where the work arrives, who copies it, who checks it and where it goes next. We agree what to measure before we build. Discovery typically takes 2 to 4 weeks.
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Build it into your tools
We connect the systems your team already uses and add approval steps where a person must decide. A focused sprint on one to three processes runs 6 to 12 weeks.
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Measure and hand over
We report time saved, error rates and cost per process against the baseline, and hand over a working automation with an owner, logs and exception handling.
What changes for your HR team
- Reports and reminders arrive on time without manual work
- Fewer approvals left waiting
- More HR time for the people work that needs it
Proof from our work
The automation took the repetitive admin off our desks and put it on a schedule. My team got their time and attention back, and now they spend it on the people work that actually needs them.
Rachel Tabone Hall
Head of HR, Multiple Group
Frequently asked questions
The questions buyers ask us before a first call. Anything else, ask us on the call.
Which HR systems can you connect?
We connect to your HR information system through its API and deliver reports and reminders in the chat and email tools your team uses.
Does HR automation make decisions about employees?
No. It prepares reports and sends reminders. Managers approve leave, and HR reviews the information before acting on it.
How is employee data protected?
Each workflow can access only the data it needs, confidential fields stay out of notifications, and every run is logged.
Can you automate onboarding and offboarding?
Yes. Starter and leaver steps, such as account requests to IT and checklist reminders, follow the same pattern: triggered from the HR system and confirmed by a person.
How long does it take?
Discovery and process mapping typically takes 2 to 4 weeks. A focused sprint on one to three processes runs 6 to 12 weeks.
Book a free 30-minute discovery call
Tell us which HR tasks to automate
Tell us which process you want to automate. We spend 30 minutes on your priorities and send a scoped proposal within five business days.
- A free 30-minute call with our team
- A scoped proposal within five business days
- No obligation and no mailing list
Prefer email? Write to info@aigentcy.com or call +356 7990 2911.
Process automation at Aigentcy
Read how we map, build and measure process automation for HR and other teams.